Building Re-Entry Plan - Portrait
The Portrait Building is committed to providing a safe environment to tenants, vendors and guests. As regulations lift and businesses proceed to open, we are preparing for tenants to re-occupy the property. To mitigate the continued risk of COVID-19, a building re-entry plan has been generated. Described below are various changes to building operations and policies that are effective immediately. This plan relies heavily on the participation and cooperation of tenants and their guests for proper execution.
- Per Mayor Bowser’s order 2020-063, all building occupants, including tenants, guests, and vendors, must wear PPE (Personal Protective Equipment) face masks (covering mouth and nose) when in building common areas. Employers are responsible for providing PPE to their employees and to notify their visitors and vendors of this policy.
- All building occupants must engage in proper social distancing by keeping 6 feet apart in common areas.
- Maximum occupancy limits will be enforced in the following common areas:
- Main Lobby: 15 maximum occupancy
- Common Area Elevator Lobbies: 5 maximum occupancy
- Elevator Cab: 1 maximum occupancy
- Loading Dock: 4 maximum occupancy
- Mailroom: 1 maximum occupancy
- Men’s and Women’s Locker room: 3 maximum occupancy. The locker rooms will remain closed until permitted. Once open, maximum occupancy limits will be enforced.
- Amenity Space: 15 maximum occupancy
Although appropriate signage will be posted at building entrances and other prominent locations, it is the responsibility of the tenant to ensure employees, visitors, and vendors are aware of them. Tenants are responsible for notifying building security in advance of any expected visitors or deliveries. In addition, we continue to ask tenants to notify property management of any vendors coming onsite, and of any changes to your visitor policies, such as if you are conducting screening procedures or if guests should be received in the lobby. Please advise if there are any changes in policy with regards to courier deliveries made to your space.
To manage the flow of the lobby and elevators, we encourage the use of the stairwells for egress only. Additionally, we highly recommend staggered arrival times of tenants. We would like to work with all tenant contacts to create a schedule of arrival/departure times. Please email email@example.com on staggered arrival times and number of employees returning to work.
We are working closely with REEF Parking to coordinate reopening the garage. Please find the letter with the policies and procedures they are implementing here. This includes a contactless payment system, REEF mobile. This is an app-based payment system which provides the ability to purchase parking without interacting with the onsite attendant. Cash payments will no longer be accepted, however credit cards will still be permitted. Monthly parkers can still access the garage using their key fob at any time.
We are continuing to work with our janitorial contractor, Total Quality, on increased regular cleaning of high-touch areas which include wiping down handrails, tables surfaces, elevator call buttons, restrooms and other common areas. Tenants interested in having additional cleaning services conducted in their spaces should contact Jaime Gomez at firstname.lastname@example.org and Jeff Smith at email@example.com. Please click here for some of the additional services offered by Total Quality.
Tenants shall continue to report to property management any knowledge of confirmed COVID-19 cases or potential exposures. All tenants should continue to follow the CDC guidelines to stay at home if feeling sick.
As part of Cushman and Wakefield’s efforts to mitigate the risk of COVID-19, we have introduced the "Six Foot Office" which is used amongst property managers and owners to help prepare to return to the office. You can access the guideline by clicking here.
As a welcome back gift, we are providing all tenants with a contactless keys for use on high touch areas such as door-handles, elevator buttons, and even signature pads. Please find picture attached.
We thank you for your patience and cooperation. The safety of our tenants is our top priority and we will continue to monitor all current events to ensure a safe environment and to make and communicate operational changes, as necessary. If you have any questions or concerns, please contact Property Manager, Sara Allen at firstname.lastname@example.org.